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Illustration of the E. H. Butler LibraryArchives & Special Collections

Policies Governing the Use of Archives, Manuscripts, and Special Collection Materials

SUNY Buffalo State acquires, preserves, and makes available archives, manuscripts, and special collections in all formats for the use by the SUNY Buffalo State faculty, students, alumni, staff, visiting scholars, and members of the public.  The following policies govern access, copying, and distribution of these materials.

ACCESS

Researchers requesting access to archives, manuscripts, and special collections must complete the Archives & Special Collections Usage Agreement Form prior to access which constitutes an agreement by the researcher to comply with all stated policies. Access is subject to restrictions defined by federal and state law, SUNY Buffalo State administrative policies, gift and donor agreements, and preservation standards.

PHOTODUPLICATION AND REPRODUCTION

Requests by researchers for the Archives and Special Collections Department to provide copies of archives, manuscripts, and special collections must be submitted using the Photoduplication and Digital Request Form that constitutes an agreement by the researcher not to reproduce, distribute, broadcast, publicly display, offer for sale, or otherwise use or publish any material subject to copyright, or a portion thereof, in excess of fair use, as defined by copyright law, without the express permission of the copyright holder and the SUNY Archives & Special Collections Department.  Copies of archives, manuscripts, and special collections are intended solely for the individual consultation of the researcher.

PERMISSIONS AND PUBLICATION

Permission to consult archives, manuscripts, and special collections, or to obtain a copy of such material, does not convey the right to use or publish in any manner the material subject to copyright.  Such rights are secured only with the permission of the holder of copyright.  The holder of copyright may be the writer or creator, the writer or creator's heirs or assigns, the writer or creator's literary executor or other designated legal representative, or SUNY Buffalo State. Other legal restrictions in addition to copyright, such as privacy, publicity and trademark rights, may also limit a researcher’s use of archives, manuscripts, and special collections.

When permission to use or publish is granted, the researcher agrees to give proper acknowledgment to the Archives & Special Collections Department, E.H. Butler Library, SUNY Buffalo State, as the source of materials. Although the Library will not require researchers to request permission to use or publish copies of material from its collections that are in the public domain (i.e., material with expired copyrights or otherwise ineligible for copyright protection), as a matter of good scholarly practice, we request that researchers still acknowledge the Library’s Archives & Special Collections Department as the owner and source of such materials. Notwithstanding any assistance Archives & Special Collections Staff may provide researchers to help identify materials that are in the public domain, the responsibility for determining whether a work is in the public domain or subject to copyright, as well as any liability arising from such determination or researcher’s use of the material, shall rest solely with the researcher.

RESEARCHER ACKNOWLEDGES THAT IT IS HIS OR HER RESPONSIBILITY TO BE AWARE OF AND TO CONFORM TO THE LAWS OF LIBEL, PRIVACY, PUBLICITY, TRADEMARK, AND COPYRIGHT. RESEARCHER AGREES TO ASSUME FULL RESPONSIBILITY FOR AND AGREES TO DEFEND AND INDEMNIFY SUNY BUFFALO STATE, ITS BOARD OF TRUSTEES, OFFICERS, EMPLOYEES, AND AGENTS AGAINST ANY AND ALL CLAIMS, DEMANDS, DAMAGES, LIABILITIES, COSTS, OR EXPENSES (INCLUDING ATTORNEYS' FEES) ARISING OUT OF OR RELATED TO HIS OR HER USE OF THE ARCHIVES, MANUSCRIPTS, OR SPECIAL COLLECTIONS OF THE ARCHIVES & SPECIAL COLLECTIONS DEPARTMENT, E.H. BUTLER LIBRARY, SUNY BUFFALO STATE.

Contact

Daniel DiLandro, MLS, CA

Archivist & Special Collections Librarian
E.H. Butler Library, Room 214
1300 Elmwood Ave. Buffalo, NY 14222

Email: dilanddm@buffalostate.edu
Phone: 716-878-6308
Fax: 716-878-3134