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E. H. Butler Library, Buffalo State, The State University of New York

Borrow Materials

Buffalo State faculty, staff, and students may borrow books, media, and reserve materials at the Circulation Desk by using a valid Bengal Card. Anyone not affiliated with Buffalo State should check our Alumni and Visitors page. Patrons who check out library materials become responsible for those materials until they are officially checked in again.

If you can't find an item in Butler Library, it may be possible to get the item from another library. View our Borrow From Another Library page for more details.

Stop at the Circulation Services Desk on the second floor or call (716) 878-6303 if you have questions about borrowing and renewing materials, loan periods, class reserves, overdue fines, lost books, holds, searches, recalls, or lost and found items.

Loan Periods

Loan Periods

Buffalo State faculty, staff, and students may borrow books, reserve materials, and media items at the Circulation Desk upon presentation of a valid Bengal ID Card. Anyone not affiliated with Buffalo State should visit our Alumni and Visitors page for more information about borrowing privileges. Patrons who check out library materials become responsible for those materials until they are officially checked in again.

Books - General Collection
Borrower Type Loan Period Renewals
Students 28 days 2
Faculty & Staff 100 days 2
Friends of the Library & Alumni 28 days 2
Typical Loan Periods for Other Materials
Item Type Loan Period Renewals
Course Reserves Varies, usually 2 or 4 hours No
DVD & CD 7 or 14 days Varies
Equipment Loan 7 days No
In-Library Use Laptops 2 hours 2 hours
Interlibrary Loan Set by lending library, usually 28 days Renew via ILLiad, subject to lending library's approval

Overdue Fines and Policies

Overdue Fines

Patrons assume the responsibility of keeping track of due dates and returning materials on time. As a courtesy, patrons will be notified after an item becomes overdue.

  • Failure to receive a notice does not exempt patrons from fines.
  • Unpaid fines can result in suspension of borrowing privileges, cancellation of registration, blocked transcripts, and delayed graduation.
  • Overdue and other fines can be paid using cash, credit card or Bengal Bucks.
Item Cost
Books $0.50 per day to a maximum of $15.00
Media $0.50 per day to a maximum of $15.00
Equipment Loan $5.00 per day
Recalled Items $2.00 per day
Reserves: 2 hours or overnight $0.50 per hour
Reserves: 3 or 7 days $2.00 per day

Lost or Damaged Materials

Buffalo State students, faculty, and staff are responsible for all materials checked out on their Butler Library account. If an item is lost or damaged, the library should be contacted immediately. An item not returned within 25 days of its due date will be considered lost.

If a book or media item is lost, or damaged beyond repair according to library standards, the borrower will be charged as follows:

  • Replacement cost of $70.00. This amount may be more if an item is of greater value.
  • Processing fee of $20.00.

Any accumulated fines if the item is overdue.

NOTE: This policy does not apply to materials borrowed from other libraries through ILLiad, interlibrary loan. If interlibrary loan materials are lost or damaged, Butler Library honors the policy set by the lending library and will pass on those charges to the borrower.

Change of Address

Patrons are responsible for notifying the library of any change of address or phone number. Address information is not received directly from the Registrar's Office. Failure to notify the library may result in problems when trying to contact patrons regarding holds, overdues, and fines. Failure to receive mail is not grounds for reduction or cancellation of fines.

Suspension of Borrowing Privileges

Library privileges are suspended whenever fines of $10.00 or more have accumulated, or when a bill of replacement has been sent. Privileges will be restored when all fines have been paid.

Searches and Holds


Patrons who cannot locate library materials that should normally be on the shelves may request a search for such items at the Circulation Desk. These materials may be on book trucks in transit to the stacks, misplaced, or lost. Please allow approximately two to three days for search results.


If a patron wishes to obtain an item that is checked out, a request to put a hold on that item may be made at the Circulation Desk. A notice will then be sent to the person who has checked out the item, asking them to return it. Once the item is returned, it will be held for ten days for the new borrower.

Renewals and Returns


Books can be renewed online, at the Circulation Desk, or by telephone (878-6303). To renew books online, click on My Account from the library catalog and login with your Buffalo State username and password.

  • Renewals should be made on or before the due date. Use My Library Account to renew materials online.
  • In order to renew books at the end of a semester, students must be registered for the next semester.
  • Charges for overdue books will be added to your library record.
  • Books cannot be renewed that are on hold for another user, have been renewed two times before, or if your library record is blocked (e.g. due to a late fee).
  • Reserve material, Interlibrary Loan material, and media items cannot be renewed online.
  • You can request renewals of interlibrary loan materials through your ILLiad account unless "no renewals" is listed as a restriction. It is at the discretion of the lending library to renew a book or decline your request.

Renewals are usually not granted for overdue books so be sure to request your renewal a few days before the book is due.

Returning Materials

All library materials, including reserve items, must be returned to the Circulation Desk.

  • Users are encouraged to request receipts when library materials are returned.
  • No claims regarding return of library materials will be honored without a library-issued receipt.
  • Outdoor book drops may also be used to return books. Please do not put reserve or media items in the book drops. Book drops are located in the front of the library to the left of the front door and at the back of the library on the loading dock.

Course Reserves and Requests

Course Reserves

Reserve materials are items such as library books, personal books, videos, copies of journal articles, book chapters, and examinations that faculty would like kept separated from the general library collection and assigned shorter loan periods to assure greater availability to students.

Students who wish to borrow reserve materials can search Course Reserves, make a printout of the needed items, and take it to the Circulation Desk. No more than three reserve items may be checked out at one time. Reserve material may not be renewed.

Faculty will find information about placing materials on reserve for class use in Butler Library's reserve guidelines.


Items may be suggested for purchase through the Purchase Request Form

Distance Learners

Distance Learners

Students who are enrolled in a distance learning course at Buffalo State who do not reside on campus and who do not attend any other classes on the Buffalo State campus are eligible for distance learning library circulation services, including a Buffalo State Bengal ID Card. Butler Library will make every reasonable effort to mail books owned by the library directly to distance learners, with return mailers for your convenience.

Please note that we cannot mail items to a post office box. Interlibrary Loan services are also available to distance learners for items not owned by Butler Library.

Distance learners accept responsibility for the care and protection of library materials and are subject to standard fees and fines for lost, damaged, and overdue materials.


Marsha Jurkowski
Head of Circulation & Support Staff

Circulation Desk:
(716) 878-6303

Bengal Card:
(716) 878-3416

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E. H. Butler Library, SUNY Buffalo State
1300 Elmwood Ave, Buffalo, NY 14222
Phone: (716) 878 6300
Fax: (716) 878-3134
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