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E. H. Butler Library, Buffalo State, The State University of New York

Equipment Loan

Equipment Loan Reservation Form

Students, faculty, and staff must reserve equipment using the form below. In rare, urgent situations, we will do our best to accommodate borrowing requests without a reservation, but we cannot guarantee availability without a prior reservation.

The maximum loan period is 30 days for laptops and 7-14 days for all other equipment but will vary depending on others' reservations. Equipment is not renewable, and back-to-back reservations will be canceled. Please use a Buffalo State e-mail address when completing the form.

Borrower Requirements

  • Only patrons who present a valid Bengal ID card are eligible to borrow equipment.
  • Patrons must have a library account in good standing with the Equipment Loan department (i.e. under $5.00 in fines).
  • Sign the Loan Agreement every time equipment is checked out.


The patron who checks out the equipment is solely responsible for its safe return in good condition and will be held financially liable for theft, loss, or damage. A library staff member must check in equipment. Library staff will verify that the equipment was returned in good condition and that no accessories are missing.

Overdue Fines

Buffalo State students, faculty, and staff are responsible for all materials checked out on their Butler Library account. Patrons are responsible for keeping track of due dates and returning materials on time. The library should be contacted immediately if an item is lost or damaged.

  • Overdue fines: $5.00 per day

Replacement Costs

If equipment is seven days overdue, we will make three attempts to contact you by phone and e-mail. If we do not hear from you after these attempts, your library account will assess the full replacement costs of the equipment.

Suspension of Borrowing Privileges
  • Unpaid fines can result in suspension of borrowing privileges, cancellation of registration, blocked transcripts, and delayed graduation.
  • Patrons who return equipment late two times during a semester will have their borrowing privileges revoked until the next semester.

Two Hour Laptop Loan

Several PC laptops and Chromebooks are available for in-library use. These laptops are available for two hours and can be renewed for an additional two hours. To check out a two-hour laptop, present your Bengal ID at the Circulation Desk.

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E. H. Butler Library, SUNY Buffalo State
1300 Elmwood Ave, Buffalo, NY 14222
Phone: (716) 878 6300
Fax: (716) 878-3134
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